When it comes to event planning, most people find it overwhelming. There are event planners that can help with this task. They will take care of the planning and execution of the event at a fee. There are so many planners in the market today that one needs to know what they are looking for in order to make the right decision.
The first thing one needs to consider is the experience a planner has in the field. One may hire a planner who mostly does informal events to plan a formal event and end up messed up as the planner has no experience in the field. Before hiring them, find out the type of events the planner has organized. By asking their previous clients, you will be able to know how their previously organized events were like.
You also need to find out how much they will be charging you to plan the event. There are different rates of charging given by different planners. Bear in mind that several factors will come into play when they are giving you the price. If the planner is also organizing for the venue, catering and sound, you will pay more than if they were only marketing it. Some planners charge for their services per hour while others charge for their services per day. Taking a planner that charges per day will help you save on money. For some planers, you will get charged for the meetings you have with them during the planning period and this mean you will pay slightly more. Most planners charge a cancellation fee in case you change your mind along the way and you should find out if the planner you choose has it as well. Most planners have a cancellation The amount you will be charged and the terms of payment are some of the things you need to find out before bringing a planner on board.
One key thing you also need to consider is the security at you event. It is the task of the event planner to ensure that your event has enough security. Ensure they organize for enough security and health personnel on standby should anything go wrong.
Take time to know the staff that will be at the event. Find out how many people will be working at your event and if they can be trusted this will ensure everything at the event flows smoothly. You also need to know if there is backup in case one of the staff does not, make it on the day of the event.
In case you are working with a big team for the event, find out who is the point of contact on site in case you need to communicate during the event.